Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27 — Reporting of Account Identity; Reporting of Open Positions; Computations of Financial and Capital Requirements; Submission of Financial Statements and Other Information to the Exchange
Issue Date Cross Reference Enquiries Amended on
26 December 200726 December 2007,
25 August 200925 August 2009,
7 December 20097 December 2009,
1 April 20141 April 2014,
29 December 201429 December 2014,
14 November 201614 November 2016 and
22 April 201922 April 2019.
Please contact :
Risk Management, for Rules 3.3.17 and 3.3.18
Ms Elaine Tang 6236-8142
Member Supervision, for Rule 3.3.26 and 3.3.27
Facsimile No : 6538 8273
E-Mail Address: email@example.com
1. Introduction1.1 This Regulatory Notice sets out the conditions and operational procedures pursuant to Rules 3.3.17, 3.3.18, 3.3.26, and 3.3.27.
2. Electronic Reporting and Submission of Information2.1 A Member is required to submit the following information, except that in the case of a Bank Trading Member, the following requirements apply only in respect of the Bank Trading Member's business that is governed by this Rules:(a) Rule 3.3.17 : Reporting of Account Identity (BC4A)(i) Except for Trading Members that engage solely in House Trades and Proprietary Trades of its Affiliates, a Member is required to submit to the Exchange, using Form BC4A, details of any new account which is used for trading and/or carrying of trades done on Exchange, other exchanges and over-the-counter.(ii) If the account is a disclosed omnibus account, Form BC4A must be submitted for each sub-account. However, if the account is an undisclosed omnibus account and the sub-accounts are not used for position reporting, Form BC4A is not required for the sub-account(s). Members need not submit Form BC4A to the Exchange for trading accounts which are to be linked to a position account using the Clearing System.(iii) If there are any changes to information stated in a BC4A account that has been submitted previously, the Exchange must be notified as soon as is practicable, within the next business day.(iv) Members should notify the Exchange, when an account is closed in their system, as soon as is practicable, to prevent unauthorised trading in the account.(v) Form BC4A serves as identification for the holder of the account and no single account number should be assigned to more than one customer, even after the account has been closed.(vi) The operational procedures and timelines in relation to the submission and procedure for the completion of Form BC4A are set out in Appendix 2.
Refer to Appendix 2 of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27.(vii) Members are required to put in place internal controls to ensure that the Form BC4A has been properly approved by the Chief Executive Officer ("CEO"), or such senior executive (e.g. Deputy CEO, General Manager or Operations Manager) as is authorised by the CEO, before submission. Approved staff performing the submission of Form BC4A, including the authorised senior executives, should not be directly involved in trading activities. Members are reminded that the primary responsibility for ensuring the accuracy of the Form BC4A submitted falls on the CEOs of the respective Member firms.(viii) Any account number used in position reporting must correspond exactly to the account number reported in Form BC4A. Members are required to ensure all information reported under Form BC4A is complete and accurate as the Exchange relies on these records for its risk management and market surveillance programmes. Due care should be exercised in completing the Form.(b) Rule 3.3.18 : Reporting of Open Positions (BC3A)
A Member shall record, using Form BC3A, a daily report of Open Positions in all accounts at the end of each Trading Day. The Form BC3A shall be submitted to the Exchange in accordance with the operational procedures and timelines set out in Appendix 2. For disclosed Omnibus Accounts, a Member shall report the Open Positions in each sub-account.
Refer to Appendix 2 of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27.(c) Rule 3.3.26 : Computations of Financial and Capital Requirements; and Rule 3.3.27 : Submission of Financial Statements and Other Information to the Exchange
General Trading Members and Bank Trading Members shall submit financial returns in the format that the Exchange prescribes. The financial returns shall be submitted by the 14th calendar day of each month, or such longer period as the Exchange may allow. Requests for extensions of time shall be submitted to the Exchange at least three (3) Business Days prior to the due date for submission of the monthly financial returns.
Members shall submit audited financial returns in the forms prescribed herein on an annual basis, pursuant to Rule 126.96.36.199.2 Appendices 2Appendices 2 and 2A2A set out the details of information which a Member shall submit to the Exchange periodically and the manner in which the information is to be submitted.
Refer to Appendix 2 andAppendix 2 and Appendix 2AAppendix 2A of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 188.8.131.52.3 The Exchange will inform Members by way of Circular, at least five (5) days before implementation, if there are any changes to the timelines stipulated in Appendix 2Appendix 2 and Appendix 2AAppendix 2A.
Refer to Appendix 2Appendix 2 and Appendix 2AAppendix 2A of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 184.108.40.206.4 User IDs
A User ID is issued to a Member to facilitate electronic submission and downloading via the SGX Data Submission System. The User ID is issued only to a director of the Member. The Member shall use the form in Appendix 3Appendix 3 to inform the Exchange of the name of the director. The form shall be signed by two (2) directors. The director who has been issued with the User ID may authorise other employees of the Member to submit files, provided such authorisation is documented and proper procedures are in place.
Refer to Appendix 3 of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27Appendix 3 of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27.
A Member shall appoint at least two (2) employees as User ID coordinators who shall liaise with the Exchange on matters relating to User ID and IT security.
A Member shall use the form in Appendix 3AAppendix 3A to inform the Exchange of the names of the User ID coordinators and its authorised signatories for submission of forms in Appendices 2Appendices 2 and 33. The detailed responsibilities of the authorised signatories and coordinators are set out below:
Refer to Appendix 3A of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27Appendix 3A of Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27.(a) AUTHORISED SIGNATORY(i) Review and approve requests for access to SGX Data Submission System.(ii) Ensure the timely submission of appropriate requests to the Exchange in the event that the director who is issued with the User ID resigns, transfers or changes his duties/functions.(iii) Inform the Exchange to revoke the access (e.g. if staff abuses the access granted to him).(b) USER ID COORDINATOR(i) Submit requests for the application or deletion of User IDs on behalf of the Member using Appendix 3Appendix 3.(ii) Act as the liaison to the Exchange for any IT security incidents or activities, such as:(A) User ID compromised;(B) User ID account lock-out;(C) IT security violations; and(D) unauthorised changes to critical systems.(iii) Assist the Exchange in its Annual IT Security Verification exercise.(iv) Update the Exchange on changes pertaining to the following:(A) list of User ID coordinators;(B) list of authorised signatories; and(C) company name or other information.
3. Late Fees3.1 Where a Member fails to submit any information, returns or reports required under the above Rules, within the prescribed time, there shall be imposed upon the Member a late fee of an amount to be prescribed by the Exchange from time to time, unless an extension of time has been granted.3.2 Where a Member fails to submit the requisite financial returns within the prescribed time, there shall be imposed upon the Member a late fee for each day that the returns are not submitted and for which an extension of time has not been granted. The late fee shall be set at an amount which the Exchange may prescribe from time to time.3.3 A Member shall be required to resubmit any information, returns or reports required under the above Rules and take such other steps as the Exchange may require upon the Exchange's notification that the information, returns or reports are inaccurate or incomplete.
Appendix 2 to Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27 Financial Statements and Other Information to be Submitted by Members Via SGX Data Submission System
Appendix 2A to Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27 List of Email Addresses for Receiving Feedback on Submissions (For SGX Data Submission System)
Please click herehere to view Appendix 2A to Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27 to Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27 List of Email Addresses for Receiving Feedback on Submissions (For SGX Data Submission System).
Appendix 3 to Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27 Creation/Deletion of User ID and Reset of Password (For SGX Data Submission System)
Appendix 3A to Regulatory Notice 3.3.17; 3.3.18; 3.3.26; 3.3.27 List of Authorised Signatories and User ID Coordinators (For SGX Data Submission System)