Past version: Effective up to 28 Sep 2011
Cross-referenced from Rules 440, 441 and 704
Added on 1 February 20111 February 2011.
1. Introduction
(a) This Practice Note sets out the disclosure requirements for mineral, oil and gas companies.
2. General Disclosure Requirements
All mineral, oil and gas companies must comply with the following requirements:
(a) The basis upon which the existence of any minerals, oil or gas is asserted must be in terms of reserves, resources or exploration results. The disclosure of any oil or gas accumulation should exclude Prospective Resources.
(b) A qualified person's report must comply with the requirements as set out in paragraph 5 of this Practice Note.
(c) All statements and reports in relation to reserves, resources or exploration results should be prepared and presented in accordance with a Standard. The listing applicant or issuer should state in the offer document or announcement, as the case may be, the Standard used.
(d) The basis on which resource or reserve estimates are presented must be clearly indicated. Estimations of reserves must include presentation on an unrisked basis that is, before adjusting for the likelihood of commercial production. Estimations of resources must be disclosed with appropriate explanation of the accompanying risks that may have an impact on the conversion of such resources into reserves. Estimations of reserves and resources may be presented either as a gross estimate attributable to a licence or net estimate attributable to the listing applicant or issuer after adjusting for the listing applicant's or issuer's effective interest in such gross estimate.
(e) Presentation of economic valuations on reserve or resource estimates must be accompanied with the following disclosures in the same announcement or document released to shareholders:
(i) name and qualification of the Qualified Person who has reviewed such valuation;
(ii) whether such Qualified Person is employed by the issuer or a third-party consultant;
(iii) the Standard used
(iv) principal assumptions used in arriving at the valuation, including but not limited to, assumed commodity prices, rate of discount and rate of inflation, and the basis for each assumption. Contracted commodity prices should be used where available. If unavailable, either forecast or constant prices may be used. Where forecast commodity prices are used, the listing applicant's or issuer's directors must provide a confirmation that such forecast was arrived at after due and careful enquiry and reflects their view of a reasonable outlook of the future; and
(v) analysis of the sensitivity of such valuations to variation in the principal assumptions provided in (iv) above. In relation to commodity prices, the scenarios must include both constant and forecast prices. In relation to the rate of discount, the scenarios must include the weighted average cost of capital.
(f) Reports of reserves, resources or exploration results for the first time must be made in accordance with the following requirements:
Reserves
(i) Any estimates of reserves must include a precise description of the nature and quality of the reserve, including financial assumptions, method of calculation, modifying factors, exploitation methods/parameters and other information that would reasonably be required to allow investors to make informed decisions on the validity of the data presented.
(ii) For financial assumptions, the key economic parameters of the analysis, such as operating or capital cost assumptions, and the assumed prices of the mineral, oil or other commodities which could be produced, must be provided. If the prices used differ from the current prices of the commodities, an explanation must be given, including the effect on the economics of the project if current prices were used. Sensitivity analyses may be used to provide a better understanding of the effects of changes in commodity prices on the economics of the project.
Resources
(iii) Any statements of the existence of resources must be supported by details of all exploration results, geological and geophysical interpretations, drilling results, analyses or other evidence. The statement must include the information on the method of calculation and other relevant information such as cut-off grades, assumptions of continuity and geological and geophysical parameters used to derive the resource statement.
Exploration Results
(iv) Exploration results must contain sufficient information to allow investors to make an informed judgement of their significance. Exploration context, type and method of sampling, sampling intervals and methods, relevant sample locations, distribution, dimensions and relative location of all relevant assay data, data aggregation methods, land tenure status plus any other information relevant to an assessment, should be included.
(g) Assay results must include disclosure of the analytical methods used and the name of the analytical laboratories which assayed the material sampled, together with details of their relationship, if any, to the listing applicant or issuer. The accreditation of each laboratory, or lack thereof, must also be disclosed.
3. Additional Disclosure Requirements for Offer Document
In addition to paragraph 2 of this Practice Note, the offer document relating to a mineral, oil and gas company must include the following:
(a) the listing applicant's plans and milestones for a period of at least 18 months from the date of listing, including the capital expenditure required to meet each milestone; and
(b) all material agreements with regard to the proposed exploitation of mineral bodies, the nature and extent of the listing applicant's rights and a description of the properties to which such rights attach, giving particulars of the duration and other principal terms of the concessions or other rights.
(c) the listing applicant's policies and practices in relation to operating in a sustainable manner, including:
a. the listing applicant's policy with regards to environmental and social issues;
b. impact of the listing applicant's business practices on the environment and the communities in which it operates; and
c. environmental and social risks faced by the listing applicant; and
(d) in relation to a listing applicant whose principal activities consist of exploration for mineral, oil or gas, a statement on the front cover highlighting that fact; that the listing applicant may not progress to the next stage of development or to a stage where it is able to generate revenue; and industry-specific risks.
4. Additional Continuing Obligations
In addition to paragraph 2 of this Practice Note, a mineral, oil and gas company must also comply with the following:
(a) Analytical results should be reported in a timely and responsible manner. If the issuer releases partial results, e.g. the first two holes of a six hole program, it must ensure that the balance of the results are disclosed in a timely manner whether the results are positive or negative. A summary of expenditure incurred on these activities should also be reported.
(b) Where work has been discontinued on properties about which the issuer has made prior disclosure, there must be further information provided as to any undisclosed results and reasons for the cessation of work.
(c) Disclose in the issuer's annual report its policies and practices in relation to operating in a sustainable manner, including the information as required in paragraph 3(c) of this Practice Note.
5. Qualified Person's Report
(a) In preparing the qualified person's report, the qualified person must take into account all relevant information supplied to the qualified person by the directors of the listing applicant or issuer.
(b) The qualified person must review the information contained in the offer document or announcement, as the case may be, which relates to the qualified person's report and confirm that the information presented is accurate, balanced, complete and not inconsistent with the qualified person's report.
(c) A qualified person's report must include the following:
(i) Title page
(ii) Table of contents
(iii) Executive summary
(iv) Introduction
• Full name and professional qualifications of the qualified person, and if applicable, the partner/director in charge of the report and the address of the qualified person's firm/company;
• Statement of independence by the qualified person, if the report is prepared by an independent qualified person who meets the requirements in Rule 442;
• Aim of the report;
• Scope of the report;
• Statement on the use of the report;
• Basis of the report — including data sources, data validation and reliance on other experts; and
• Standard used.
(v) Property description, size, location, access, natural and cultural environment, including:
• listing applicant's/issuer's assets and liabilities, including the following summary table of assets:
| Asset name/Country | Issuer's interest (%) | Development Status | Licence expiry date | Licence Area | Type of mineral, oil or gas deposit | Remarks |
• nature and extent of listing applicant's/issuer's rights of exploration or extraction; and
• description of the economic conditions for the working of the licenses, concessions or similar, with details of the duration and other principal terms and conditions of the concessions including fiscal conditions, environmental and rehabilitation requirements, abandonment costs and any necessary licenses and consents including planning permission.
(vi) History of the property, including exploration history and any production history.
(vii) Geological and geophysical setting, type and characteristics of the deposit/accumulation
(viii) Exploration data including drilling and sampling, sampling and analysis methods, sample preparation and security, quality assurance and quality control on the sample analyses.
(ix) Mineral processing and metallurgical testing, if applicable.
(x) Resource and reserve estimates and exploration results, as applicable, in accordance with the relevant Standard, including a summary of reserves and resources in the form of Appendix 7F.
(xi) Planned extraction method, processing method, capital costs, operating costs, considerations including social, environmental, health and safety factors that may affect exploration and/or exploitation activities; and production schedule, if applicable.
(xii) Financial analysis of the operations, taxes, liabilities, marketing if applicable.
(xiii) Interpretation and conclusions
(xiv) Recommendations
(xv) References
(xvi) Date and signature page
(xvii) Illustrations — of sufficient clarity to graphically present the material within the text. Maps must include a geographical reference system and scale bar for clarity. Technical drawings must include a legend to explain features within the diagram.
(xviii) Appendices and glossary of terms used, if required.