Past version: Effective up to 31 Dec 2004
Accountability
Principle:
10 The Board is accountable to the shareholders while the Management is accountable to the Board.
Guidance Notes:
10.1 The Board should provide the shareholders with a balanced and understandable assessment of the company's performance, position and prospects on a quarterly basis. This responsibility extends to interim and other price sensitive public reports, and reports to regulators (if required).
10.2 The Management should provide all members of the Board with a balanced and understandable management accounts of the company's performance, position and prospects on a monthly basis.
Audit Committee
Principle:
11 The Board should establish an Audit Committee ("AC") with written terms of reference which clearly set out its authority and duties.
Guidance Notes:
11.1 The AC should comprise at least three directors, all non-executive, the majority of whom, including the chairman, should be independent.
11.2 The Board should ensure that the members of the AC are appropriately qualified to discharge their responsibilities. At least two members should have accounting or related financial management expertise or experience, as the Board interprets such qualification in its business judgement.
11.3 The AC should have explicit authority to investigate any matter within its terms of reference, full access to and co-operation by Management and full discretion to invite any director or executive officer to attend its meetings, and reasonable resources to enable it to discharge its functions properly.
11.4 The duties of the AC should include keeping under review the scope and results of the audit and its cost effectiveness and the independence and objectivity of the external auditors. Where the auditors also supply a substantial volume of non-audit services to the company, the committee should keep the nature and extent of such services under review, seeking to balance the maintenance of objectivity and value for money.
11.5 The AC should meet with the external auditors, and with the internal auditors, without the presence of the company's Management, at least annually.
11.6 The AC should review the independence of the external auditors annually.
11.7 The Board should disclose the names of the members of the AC, details of the Committee's activities, the number of Committee meetings held in that year, and the attendance of individual directors at such meetings in the company's annual report.
Internal Controls
Principle:
12 The Board should ensure that the Management maintains a sound system of internal controls to safeguard the shareholders' investments and the company's assets.
Guidance Notes:
12.1 The AC should ensure that a review of the effectiveness of the company's material internal controls, including financial, operational and compliance controls, and risk management, is conducted at least annually. Such review can be carried out by the internal and/or external auditors.
12.2 The Board should comment on the adequacy of the internal controls in the company's annual report.
Internal Audit
Principle:
13 The company should establish an internal audit function that is independent of the activities it audits.
Guidance Notes:
13.1 The Internal Auditor's primary line of reporting should be to the chairman of the AC although the Internal Auditor would also report administratively to the CEO.
13.2 The Internal Auditor should meet or exceed the standards set by nationally or internationally recognised professional bodies including the Standards for the Professional Practice of Internal Auditing set by The Institute of Internal Auditors.
13.3 The AC should ensure that the internal audit function is adequately resourced and has appropriate standing within the company. For the avoidance of doubt, the internal audit function can either be in-house, outsourced to a reputable accounting/auditing firm, or performed by a major shareholder, holding company, parent company or controlling enterprise with an internal audit staff.
13.4 The AC should, at least annually, ensure the adequacy of the internal audit function.